Everything on one desk.
Quotes, contracts, working time and approvals in one system. You see the margin before a quote goes out.
the actual margin is the starting point of the next quote
- 01Quotemargin 38%
- 02Contract12 months
- 03Capacity112% → 94%
- 04Time tracking48:00 h
- 05Approvalaccepted
- 06Reportactual 36.1%
For customer and supplier contracts.
Contracts with your clients and contracts from your suppliers are in one place, with the same deadline tracking: you get alerts before expiry, renewal, price increase and notice deadline.
Each part works on its own.
You can start with contract management only, quoting only, or time and capacity planning only. The rest can be switched on later.
One quote in six steps.
Example: AJ-0014, Webshop project. Six steps from the quote to the actual margin. The measured margin is the starting point of the next quote.
Quote
The quote starts from a template. The margin updates while you enter hours: here 38%, target 35%. Your approver sees the same value.
- UX/UI design
- 48 h
- Frontend
- 180 h
- Backend
- 120 h
Quote
The quote starts from a template. The margin updates while you enter hours: here 38%, target 35%. Your approver sees the same value.
- UX/UI design
- 48 h
- Frontend
- 180 h
- Backend
- 120 h
Contract
The accepted quote becomes a contract in one step. The notice window goes on the calendar, and you get alerts 30, 14 and 7 days before it closes. The auto-renewal date is shown too.
- Term
- 12 months
- Notice period
- 60 days
- Price increase
- 4.5% · Jan 1
Capacity
The quote shows the developer would be at 112% in July. Two weeks move to August, which gives 94%. This can be done before signing.
- Before rescheduling
- 112%
- Jul weeks 1–2
- 84 → 68 h
- Moved to
- Aug week 1
Time tracking
The team logs time per task, in two clicks from the latest task. The weeks add up: here 48 hours. Anyone who only logs time sees no margin or salaries.
- Week 39
- 8:00
- Week 40
- 12:00
- Weeks 41–44
- 28:00
Completion certificate
The completion certificate (TIG) is built from logged hours. The client accepts it from a link, without signing up. The issued version gets a checksum. You create the invoice in your own invoicing tool.
- Line items
- 4
- Checksum
- 9f3a…c21
- Invoice
- Számlázz.hu / Billingo
Report
The report shows plan and actual side by side: 36.1% instead of 38%. The next quote starts from that value.
- Planned margin
- 38%
- Actual margin
- 36.1%
- Variance
- −1.9 pts
Margin before you send.
The same calculation runs on every quote while you edit it. Your approver sees the same value.
On your own quote: Start free- Net price
- €12 900
- Cost
- €8 000
- Profit
- €4 900
Contracts and capacity.
The system tracks the contract lifecycle and team capacity from the moment the quote is created.
Contract deadlines on a calendar.
Renewals, price increases and notice windows to the day, with alerts 30, 14 and 7 days ahead. For customer and supplier contracts alike.
- 11 daysNotice window closesPortal maintenance
- 57 daysAuto-renewalBranding project
- 89 daysPrice increase 4.5%Webshop project
Workload and the effect of a new quote.
The quote shows whose July workload would go over 100%. Rescheduling can be done before signing.
- Developer96%
- Project lead88%
- Designer75%
- Contractor58%
A separate view for each role.
The same data in four views. Everyone sees the data that belongs to their role.
Owner
Suite- Win rate, expected and actual margin on one screen
- Renewals and obligations 90 days ahead
- Who’s overloaded, and which quote causes it
Manager
Deals · Resource- “Waiting on you”: leave, time tracking, quote approval in one click
- See the capacity impact when approving
- Utilization by week and month
Staff
Resource- Log time in two clicks, from your latest task
- Own tasks and leave balance
Salaries, hourly costs, others’ hours— not visible
Office / HR
Resource- Leave balances and calendar, with holidays
- Time tracking approval
- Export to CSV
Verifiable claims.
Two documents can be opened without signing up. The rest can be checked in Settings and on the audit certificate.
- 01Staff can’t see salariesSettings › Users › Financial data
- 02Every issued version gets a checksumquote and certificate footer
- 03Full audit trailaudit certificate of each quote and contract
- 04EU data storageSub-processor list · public
- 05Data processing agreementPublic page · no sign-up
- 06AI runs only on the engine you chooseSettings › Your AI engine
Pricing
Every account starts with 14 days of Suite, no card. Then it moves to Free and your data stays.
Deals: quotes and contracts. Resource: time, capacity and leave. Suite: both. You can start with either and switch on the other later.
Free
- 2 users
- 5 quotes + 5 certificates a month
- Live margin, time tracking
Deals
- Quotes with live margin
- Customer and supplier contracts
- Completion certificates
Resource
- Capacity and allocation
- Time tracking and leave
- Approvals
Suite
Deals + Resource- Deals + Resource
- Actual vs plan margin
- Feeds the next quote
Staff seat
Time tracking onlyFor people who only track their own time, leave and tasks. Added to Resource or Suite, next to at least one full seat.
- Own time tracking
- Leave requests
- Own tasks
Frequently asked questions
01Does my client need to sign up?
No. They open and accept quotes and completion certificates from a link. Every issued version gets a checksum.
02Does it replace my invoicing tool?
It connects to Számlázz.hu and Billingo: the accepted certificate becomes an invoice in your own invoicing tool.
03Can I bring my existing data?
Yes. Team members from Excel, tasks and worklogs from Jira exports, quotes and contracts from Word or PDF.
04What is a TIG (completion certificate)?
Your client’s confirmation that the work for a period was delivered. EveryDesk builds it from logged hours, the client accepts it from a link, and you invoice based on it.
05Who can see salaries?
Only people you give financial access to. Staff see their own hours, managers see margin. Hourly costs and salaries stay hidden. Check it under Settings › Users.
06What happens after the 14 days?
If you don’t pick a plan, the account moves to Free on its own: 2 users, 5 quotes and 5 certificates a month. No data is lost; upgrading restores full access instantly.
07Can I cancel anytime and export my data?
Yes. Monthly plans end at the end of the month, yearly plans on the renewal date. Everything exports to CSV, issued documents to PDF.
08How does VAT work?
Prices are net; VAT is added on top. EU business customers with a valid VAT ID are reverse-charged. Pay by card or bank transfer, monthly or yearly.